SIMS Learning Gateway (SLG) Acceptable Usage Policy
This Policy applies wherever access to the King Edward VI Camp Hill School for Girls SLG management system interface is provided.
This policy applies whenever information is accessed through the King Edward VI Camp Hill School for Girls SLG, whether the computer equipment used is owned by King Edward VI Camp Hill School for Girls’ or not. The policy applies to all those who make use of King Edward VI Camp Hill School for Girls SLG Service.
Objectives of King Edward VI Camp Hill School for Girls SLG Usage Policy
This Policy is intended to minimise security risks. These risks might affect the integrity of King Edward VI Camp Hill School for Girls’ data, the authorised SLG User and the individuals to which the SLG data pertains. In particular these risks arise from:
- the intentional or unintentional disclosure of login credentials to the King Edward VI Camp Hill School for Girls SLG system by authorised users;
- the wrongful disclosure of private, sensitive, and confidential information;
exposure of King Edward VI Camp Hill School for Girls to vicarious liability for information wrongfully disclosed by authorised users.
2. Data Access
This Policy aims to ensure all relevant aspects of the Data Protection Act (1998) and Fair Processing Policy are adhered to. This Policy aims to promote best use of the SLG system to further the communication and freedom of information between King Edward VI Camp Hill School for Girls and Parents/Guardians.
SLG Usage Policy Rules
1. Authorised SLG Users
King Edward VI Camp Hill School for Girls’ SLG system is provided for use only by persons who are legally responsible for pupil(s) currently attending the school. Access is granted only on condition that the individual formally agrees to the terms of this Policy. Letters are sent to parents of girls on joining the school issuing a username, with clear instructions for requesting a password. Passwords are only sent to email addresses known to the school. Records are kept of the parents usernames and who has been issued with passwords.
2. Personal Use
Information made available through the SLG system is confidential and protected by law under the Data Protection Act 1998. To that aim:
- users must not distribute or disclose any information obtained from the SLG system to any person(s) with the exception of the pupil to which the information relates or to other adults with parental responsibility;
- users should not attempt to access the SLG system in any environment where the security of the information contained in the SLG system may be placed at risk e.g. a cybercafé.
You must assume personal responsibility for your username and password. Never use anyone else’s username or password. You must always keep your individual username and password confidential. These usernames and passwords should never be disclosed to anyone. Passwords and usernames should never be shared.
The system requests that you change the password on first use to one that is only known by you. The SLG conditions must be followed when setting a password.
If a password is forgotten, please email firstname.lastname@example.org from an email address known to the school, we will reset your password and email a new password out to you. Should both the username and password be forgotten, please email as above. The username will be sent out by post, and the password by email.
Questions, Complaints and Appeals
SLG users should address any complaints and enquiries about the SLG system to King Edward VI Camp Hill School for Girls by email: email@example.com or telephone: 0121 444 2150.
King Edward VI Camp Hill School for Girls reserves the right to revoke or deny access to the SLG system of any individual under the following circumstances:
- The validity of parental responsibility is questioned
- Court ruling preventing access to child or family members is issued
- Users found to be in breach of the SLG usage policy
If any child protection concerns are raised or disputes occur the school will revoke access for all parties concerned pending investigation.
Please note: Where SLG access is not available, King Edward VI Camp Hill School for Girls School will still make information available according to Data Protection Act (1998) law.
Users are liable for any potential misuse of the system and/or breach of the Data Protection Act that may occur as a result of failing to adhere to any of the rules/guidelines listed in this document.